The Jags Foundation will be holding its 2023 Annual General Meeting (AGM) on Thursday 15th June at 7:45pm at Maryhill Burgh Halls.
Please find the formal notice of the AGM below.
Formal Notice of AGM
What is the AGM for?
The AGM is an annual gathering of the members of the Foundation, and is an important part of the corporate governance of TJF 1876 Limited (the company that trades as The Jags Foundation).
It allows our members to hold the leadership group, the directors, to account for TJF’s activities in the preceding year.
How can I attend/take part?
Members are encouraged to attend in-person at the Maryhill Burgh Halls if they can.
If you can’t make it in person, you can ask to participate remotely by Zoom.
If you can’t make it at all, you can ask to appoint a “proxy” to attend physically and speak/vote in your place.
Requests for remote participation, or to appoint a proxy, must be received no later than Tuesday 13th June at 7:45pm.
What will we discuss and decide?
At the AGM the members will formally take note of two important documents.
This part of the evening is (usually) routine and can be dealt with at a general meeting quite quickly. However you will have the opportunity to ask the Treasurer questions about the accounts.
Changes to the Articles of Association
Proposed new Articles of Association
Additionally, the members will be asked to agree a special resolution, to adopt a new set of Articles of Association. The Articles are the primary rules of the Foundation. They govern the powers of the TJF directors and how the TJF members can hold them to account.
There are two sets of changes we want to make, for which members’ approval is needed. The special resolution needs 75% of those voting at the AGM to support it.
Fan ownership-related changes
Most of the changes to the Articles would help us to implement the fan ownership roadmap.
The plan is for TJF to become a “corporate trustee” of the PTFC Trust in the coming weeks. At the moment, our Articles don’t envisage that type of legal relationship, so our “objects, aims and powers” need to be made broader.
This is your opportunity to have a say on whether TJF should become a corporate trustee of the PTFC Trust.
The TJF Board recommendation is that we should do this.
Introducing Under 16 Memberships
The rest of the changes would allow TJF to have non-voting members under the age of 16.
There are various legal reasons why minors can’t become full voting members of TJF. That is why, originally, membership was restricted to those over the age of 16.
Our proposed compromise would give younger fans most of the other rights and benefits of being part of Thistle’s largest ever supporters’ association.
If given the green light, we plan to launch U16 memberships in July.
Reports and announcements
The Chair of TJF, Sandy Fyfe, will also provide a Chair’s report, summarising the many different activities the Foundation has been involved in in the last year.
We will also be announcing the result of the TJF 2023 Director Elections at the AGM.
E-ballots will go out today, from ChoiceVoting, to everyone who was a member at the start of the election period (Thursday 18th May).
Members will have until Wednesday 14th June at 10pm to cast their ballots.
Q&A with the TJF Board
After the formal business has been dealt with, there will be a Q&A session.
Members will have the opportunity to put questions to the TJF Board.
If you’d like to submit a question in advance, this would be very helpful, and we would ask you to do this by email. Doing this can help us avoid duplication and ensure as many questions get answered as possible in the time available.
However, we will also take questions on the night, both from those attending in-person and online.
We know there is a lot of information to take in ahead of an AGM. If you are unsure about anything, or have any questions about the process, please get in touch by email (firstname.lastname@example.org).
After the AGM, we plan to head across the road to Harvey’s Bar. All members are welcome to join us.